- 3 minutes to read

Files Overview

The Nodinite File Library makes shared non-image assets easy to manage and reuse in Repository Model documentation and metadata.

With Files, you can:

  • ✅ Upload shared files once and reuse across many pages and entities
  • ✅ Keep runbooks, schemas, and guides centralized
  • ✅ Link files from Articles and Shared File Custom Metadata
  • ✅ Govern allowed file types with SharedFilePolicy

Upload the PDF Contoso orders runbook with a Tag, find it with the search box, and open it, animated walkthrough (7.12)
Animated walkthrough: upload a runbook once, find it again, and open its view with the Download button.

  1. Open Repository > Files and click Upload New File.
  2. Pick the file, here contoso-orders-runbook.pdf.
  3. Give it a Title, a Description, and a Tag, here Contoso: Critical. The dialog is the same as for images, without Alt Text.
  4. Click Upload.
  5. Type runbook in the search box to find it again.
  6. Open its Action menu and choose View: the file with its slug, Tag, size, type, and a Download button.

What Is the File Library?

The File Library stores reusable shared files such as PDF documents, spreadsheets, schemas, and package files. Instead of uploading the same file many times, teams can reference one shared file from multiple places.

This improves consistency and reduces duplication.

Why This Matters for Non-Admins

Non-admin users need fast access to trusted runbooks, partner documents, and implementation assets. A shared file approach keeps links stable and content easier to find.

Need What Files provides
One version of shared documents Central File Library
Reusable references in docs Shared File links in Articles and metadata
Better governance SharedFilePolicy control for file behavior

Find a file

Open Repository > Files. The search box searches name, title, description, and alt text. Use Filter on Tag to narrow the cards, and tick Include archived to also see archived files. Switch between Grid, Compact, and List with the View buttons at the top.
Files grid searched on contoso with Include archived ticked, three Contoso file cards, one marked Archived (7.12)
Each card shows the file-type icon, title, name, Tags, size, and type; an archived file is marked Archived.

To see where a file is used, choose Show in Mapify from its Action menu; see Mapify. Archiving, restoring, and permanently deleting files is described in Manage files.

Access and Configuration

Users with Repository access can consume shared files. Administrators can enforce upload and usage rules through the SharedFilePolicy System Parameter.

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Next Steps