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Microsoft Dynamics 365, Scenarios, Business Value, ROI, Monitoring Microsoft Dynamics 365, scenario, business value, ROI, use case Save $180K/Year Eliminating License Waste - Scenario: Enterprise manufacturing company (1,200 employees, global operations) uses Dynamics 365 for Sales, Customer Service, and Field Service. 450 purchased Dynamics 365 Enterprise licenses at

Save $180K/Year Eliminating License Waste

Save $180K/Year Eliminating License Waste

Scenario: Enterprise manufacturing company (1,200 employees, global operations) uses Dynamics 365 for Sales, Customer Service, and Field Service. 450 purchased Dynamics 365 Enterprise licenses at $95/user/month ($513,000 annual license spend).

Problem: Licenses purchased based on projected growth 2 years ago, never audited. IT has no visibility into actual license usage: Who's logged in recently? Who has wrong license tier? Who has duplicate licenses? Manual license audit requires exporting user lists from 3 Dynamics instances + Azure AD + matching in Excel (8 hours work per quarter, often skipped due to resource constraints).

Impact: Hidden license waste accumulates undetected: 87 users haven't logged in 90+ days (employees terminated, transferred to non-sales roles, long-term leave) = 87 × $95/month × 12 = $99,180/year wasted. 62 users have Enterprise licenses but only use basic features (Customer Service reps viewing case history, not using Sales or advanced features, should have Team Member licenses $8/month) = 62 × $87/month × 12 = $64,728/year waste. 34 users have duplicate licenses (both Sales Professional + Customer Service Enterprise assigned, only using one) = 34 × $95/month × 12 = $38,760/year waste. Total: $202,668/year unnecessary license spend, undetected because manual audits too time-consuming.

With Nodinite:

  • Real-time license dashboard - Monitoring Agent polls Dynamics 365 every 60 seconds, tracks user login activity + license assignments, displays license consumption dashboard (active vs inactive users, license type distribution, last login timestamps)
  • Automated optimization recommendations - Nodinite analyzes usage patterns, generates recommendations: "87 users inactive >90 days, deprovision = $99,180 annual savings," "62 users over-licensed, downgrade to Team Member = $64,728 savings," "34 duplicate licenses detected, remove = $38,760 savings"
  • Quarterly review automation - License optimization report generated automatically (30 minutes vs 8 hours manual Excel work), emailed to IT management with actionable recommendations
  • Immediate deprovision workflow - IT reviews recommendations, selects users to deprovision, executes via Remote Actions (no Azure AD portal login required), licenses released same day

Result: $180,420/year license savings (Year 1: deprovisioned 87 inactive users + downgraded 62 over-licensed users + removed 34 duplicates), ongoing optimization prevents future waste (quarterly reviews automated, new inactive users detected within 90 days not 2+ years).